For sports and training academies
Registrations, payments and rosters that run themselves.
Settr builds academies one system for registrations, payment matching, waivers, session confirmations and family messages, so coaches coach instead of matching e-transfers at midnight.
From a registration to a confirmed roster.
A registration that arrives on a Monday night, paid by e-transfer the next morning, followed until the player is on Saturday's roster.
- Mon 7:12 pm, Client: Registration pulled in from the website.
- Mon 7:12 pm, Settr: Same child? Leo may be on file twice. Same parent email as last season, birth date typed differently.
- Mon 7:30 pm, Your team: Merged in one tap. Kept the record with more history. Nothing lost.
- Mon 7:31 pm, Settr: Invoice and reference code sent. Hi Priya, Leo's spot in U11 House League is held. The total is $515.85 ($456.50 + HST). Please send it by e-transfer with AC-2K7Q4 in the message.
- Tue 8:03 am, Client: E-transfer arrived.
- Tue 8:03 am, Settr: Matched and posted automatically. Amount, name, memo and code all agree.
- Tue 8:04 am, Settr: Receipt and waiver link sent. Thanks Priya, payment received. One quick thing before Leo's first session: the waiver takes about a minute.
- Tue 9:40 am, Client: Waiver signed. Matched to Leo on birth date, parent email and name.
- Tue 9:40 am, Settr: Leo added to Saturday's roster. Sat 10:00 · U11. Everyone on it is cleared to play.
- Thu 6:00 pm, Settr: Park family signed after one reminder. Saturday's check-in links went out. The U13 roster is fully cleared.
Built from a system running at a youth basketball academy, where it replaced a spreadsheet, a group chat and a lot of late nights.
The work today
Where your team's week goes.
Registrations come in through a website form and get copied into a spreadsheet by hand.
Parents pay by e-transfer and someone matches each payment to the right child.
The same child ends up in the list three times with three spellings.
Session changes go out as one-off texts and emails.
What the system does
One system, built around your academy.
Registrations
Read straight from the forms you already use. Families and players are matched to records you already have.
Payment matching
E-transfers and card payments are matched to the right registration from the amount, the sender and the memo. Anything unclear is put in front of you, never guessed.
Clean records
Duplicate players and families are found and merged with one tap, nothing lost.
Waivers
Sent with the receipt and tracked until signed.
Sessions and rosters
Programs, schedules and rosters in one place, with confirmations before each session.
Family messages
Announcements and campaigns to the right families, with consent tracked for every contact.
The guarantee
Guaranteed to cost less than the work it replaces.
Before we build, we write down what the work costs you today: the staff hours, the outsourced firm, the software you'd retire. Your system is priced below that number, in writing.
How a build works
You know the cost before we build.
- 1
Map
We sit with your team and list every task that repeats: who does it, how long it takes, which tools it touches. Then we put a dollar figure on it.
- 2
Design
One system on paper: what it takes over, what stays with your people, what it connects to. Scope, price and launch date in writing.
- 3
Build
Built in stages on your own accounts. Your existing records move across and your team gets their logins.
- 4
Launch
It runs alongside your current process until your team trusts it. Then the old way is switched off.
- 5
Run
We stay on to maintain it, watch it and add to it as the business changes.
Questions
Questions from sports and training academies
Do we have to change our website forms?
No. The system reads registrations from the forms you already have.
What happens when a payment can't be matched?
It's set aside with the likely matches shown next to it, and you pick one. A payment is never applied on a guess.
Can parents pay by card as well as e-transfer?
Yes. Both land on the same registration and the same receipt.